HR Records Specialist

Austin, Texas, United States
Corporate Functions


Posted: Oct 26, 2018
Weekly Hours: 40
Role Number: 114429074
Imagine what you could do here. At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. Bring passion and dedication to your job and there's no telling what you could accomplish. The people here at Apple don’t just craft products - they build the kind of wonder that’s revolutionized entire industries. It’s the diversity of those people and their ideas that inspires the innovation that runs through everything we do, from amazing technology to industry-leading environmental efforts. Join Apple, and help us leave the world better than we found it. The People Records Team is looking for an innovative HR Records Specialist to thrive as a strategic partner in a challenging and fast-paced environment. This is a superb opportunity to join an entrepreneurial & ambitious company, and to grow your HR Information Systems (HRIS) expertise. This role is located on our campus in Austin, Texas.

Key Qualifications

  • 1+ years related experience; demonstrated Human Resources experience, and where possible experience of HR Records/Compliance experience
  • Experience working with HRIS required
  • Mature, responsible, driven and works well independently with minimum supervision
  • Excellent interpersonal and communication skills
  • Experience handling and managing confidential data
  • Solid verbal and written communication skills
  • Organizational skills with an ability to multi-task
  • Demonstrated ability to work well in a team oriented and collaborative environment
  • Experience helping to improve Records Management processes and deliver a great customer experience
  • Great attention to detail and able to effectively prioritize their workload
  • An appetite for continuous learning


As the HR Records Specialist you will be responsible for personnel file creation and maintenance. Duties include new hire paperwork collection and verification, data entry and document scanning into the HR Information System. You will engage with Recruiting Coordinators, business managers and employees in resolving any discrepancies in data or paperwork. This person will be working with information from multiple countries and various levels within the organization. Responsibilities also include reviewing, evaluating, and implementing methods for process improvement. You will assist with resolving HR Records issues from other HR organizations and help in the design, execution, and resolution of employee file and electronic data audits. ADDITIONAL RESPONSIBILITIES: - Ability to implement creative solutions to complex data and file usage problems. - Establish expertise and build on partnerships as well as provide clear guidance to those partners. - Expert management of records retention, compliance, and management practices - Manage and analyze employment data and ensure accurate, compliant action - Take ambiguous guidance, apply known rules, ask questions, and create clear, documented end results EXPERIENCE ON THE FOLLOWING SYSTEMS WOULD BE AN ADVANTAGE: - Mac OS systems experience - Enterprise HR systems (Oracle, PeopleSoft, SAP, etc.) - Knowledge management systems experience - Using data and information to influence process improvement and change

Education & Experience

Undergraduate Degree preferred.

Additional Requirements