Budget Coordinator, Apple Media Design

Santa Clara Valley (Cupertino), California, United States


Posted: Dec 18, 2018
Weekly Hours: 40
Role Number: 200021858
Imagine what you could make at Apple. Great ideas have a way of becoming innovative products, services, and customer experiences. Bring passion and dedication to your job and there's no telling what you could accomplish. Do you love thinking analytically? Are you passionate about using your financial knowledge to navigate complex challenges for a large creative team? You will be part of the Creative Services team and together support the Apple Media Design team’s growth, both top and bottom line, by applying the same level of innovation toward financial matters as we do toward our products and services.

Key Qualifications

  • Ability to mange multiple tasks and adapt to a fast-paced and dynamic environment
  • Proven ability to build effective business partnerships
  • Experience in technology/creative industry in a finance/accounting role
  • Excellent communication skills in both face-to-face conversation as well as written
  • Detail oriented with strong organization skills
  • Thorough and curious; understand the value of data in decision making
  • Relentless in the pursuit of financial efficiencies but respectful of the creative production environment
  • Technical aptitude with database management and analysis.
  • Ability to manage schedules and adapt for reprioritization of senior staff needs


The Design Budget Coordinator will will help drive and support purchases and payments for our global Apple Media Products Design team. As part of the Apple Media Design Team, this position will work closely with the global Creative Services Manager and senior creative staff. He/she must be detailed orientated with strong communication and organizational skills. The specific roles and responsibilities for this position include the following: - Open purchase requisitions as requested by creative business leads that are within budget parameters - Shepherd purchase orders through the approval process by partnering with corporate procurement and Finance leadership - Work with creative business leads to procure invoices in a timely manner, authorize for payment through SAP, and submit to Accounts Payable for payment. Ensure invoice processing meets with Finance policies - Keep log of invoices paid and maintain well organized binder of backup that complies with Apple standards - Liaise with Accounts Payable and vendor to rectify payment issues - Provide reporting of pending and approved POs, invoices received and paid against those POs with comparison to budget targets - Facilitate reoccurring meetings to update on spend, highlight risk and opportunities, and alert management if additional action is required - At quarter-end, review unpaid invoices and provide accruals to ensure accuracy and integrity of expense recognition

Education & Experience

BS or BA in Accounting, Finance or equivalent work experience managing robust creative budgets and financial planning

Additional Requirements

  • - 2-5 years of experience; ideally at an ad, creative, digital agency or technology company
  • - Familiarity with creative production lifecycle