Executive Assistant, Finance Operations

Santa Clara Valley (Cupertino), California, United States
Corporate Functions

Summary

Posted: Sep 13, 2019
Weekly Hours: 40
Role Number: 200101672
Do you love helping people and acting as a trusted resource to others? Do you enjoy building deep expertise as well as navigating new and different tasks every day? As a part of our Administration group, you’ll serve as the center hub of your department, coordinating between Apple’s employees and the outside world. You’ll help keep people organized and focused across multiple dynamic environments. Your work will present ever-changing opportunities, from assisting senior executives to greeting and guiding Apple employees and visitors to coordinating a group’s day-to-day needs. More meaningfully, you’ll become a trusted source of support whom other Apple people know they can count on. Join our team, and together, we can turn every single day into a chance to make something in our workplace better than it was yesterday. This position will provide Senior Administrative support for the Senior Director and senior Leaders within Eng and Operations Finance. The successful candidate will be a collaborative team member with a friendly work style. Must be exceptionally well-organized, able to effectively multi-task & prioritize, and take initiative.

Key Qualifications

  • Minimum of 5 years of executive administrative experience
  • Excellent organization skills, acute attention to detail, ability to juggle multiple tasks in a fast-paced, and time sensitive environment
  • Proven track record of meeting deadlines and taking initiative to make confident decisions quickly and under pressure
  • Experience calendaring for multiple executives and/or teams
  • Must possess a “can-do” attitude for all situations
  • Excellent written and verbal communication skills and professional demeanor
  • Demonstrates a proactive ability to anticipate needs and changes, then react efficiently with independent/sound judgment
  • Has a passion for learning new things, continuous improvement and sharing best practices
  • Direct experience dealing with sensitive and confidential information with integrity
  • Determined, self-motivated and eager to take on new challenges
  • Exceptional work ethic, discreet and trustworthy
  • Must be confident to make complicated decisions on their own when needed and able to explain their reasoning
  • Ability to influence others; manage conflict appropriately, know when to delegate issues upward
  • Able to anticipate change and react efficiently & expeditiously
  • Overall ability to understand and retain new information quickly
  • Calm under pressure
  • Experience planning, managing and executing large scale events and meetings
  • Apple culture knowledge and fit
  • Ability to establish and maintain effective business partnerships

Description

Provide full administrative support to multiple team leaders, including the Senior Director and senior leaders Ability to manage cross-functional calendars with heavy calendaring, while supporting the overall teams Organize meetings via live, videoconference and conference calls Quickly develop an understanding of the teams operations, culture, policies and procedures Help plan and execute offsite meetings for team Consistent interaction with top Executive Admins and Executives within Apple Inc. Handle and maintain highly confidential and sensitive information Strategic thinking needed, able to understand the business and see the “big picture” Ability to excel working with complex and different personalities diplomatically Proactively manage team support, ranging from printer management, supplies, facilities and more Proficient in eApproval and complete expense reports Assist in ordering equipment for tech lab Experience with on-boarding new employees Efficient in Apple programs, especially iCal, Keynote, Numbers, Pages along with additional knowledge of Excel Contribute a fun and creative approach to team activities and morale

Education & Experience

Associate or bachelor degree preferred

Additional Requirements