Lease Administration Leasing Manager

Santa Clara Valley (Cupertino), California, United States
Corporate Functions


Weekly Hours: 40
Role Number:200121896
Imagine what you could do here. At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. Bring passion and dedication to your job and there's no telling what you could accomplish. Are you passionate about using your knowledge to navigate complex challenges? Join us, and you’ll have a meaningful role in continuing Apple’s legacy of efficiency and success. The Real Estate Lease Administration team is responsible for managing and administering Apple’s real estate leases and owned properties, reporting of portfolio key data and critical dates, maintaining the system of record, abstracting leases and developing relationships with local property managers and landlords. The team works with many internal cross-functional business partners including Facilities, Project Management, Legal, Tax, Risk Management, Corporate Accounting and Finance. In addition, the team works with many external business partners such as outside legal counsel, third-party consultants and landlords.

Key Qualifications

  • Demonstrated extensive hands on Lease Administration experience;
  • Ability to review, interpret and abstract legal real estate documents;
  • Experience with database/records management;
  • Proven track record of successfully completing challenging projects and managing multiple priorities;
  • Negotiating experience, attention to detail and strong interpersonal skills required;
  • Proven financial, analytical and creative problem-solving skills;
  • Demonstrated ability to understand/influence the business and build effective partnerships;
  • Excellent oral and written communication skills;
  • Proven track record of meeting deadlines in a fast-paced and dynamic environment.
  • California Notary


The candidate will assist in the day- to-day operation of the Lease Administration Department. Duties include but are not limited to: Ensure 100% data integrity such that lease documents are interpreted, abstracted and entered into the system of record accurately; Manage the system of record and work with third-party system provider as required; Ensure that all payment schedules in Tririga are setup correctly and are compliant with our lease terms; Ongoing verification and abstraction of lease information and appropriate updating of the database, as needed; Responsible for new lease set up to include obtaining vendor payment information and contacts, insurance certificates and database updates; Responsible for organization and maintenance of physical documents for all owned, leased and prospective properties; Manage collection of tenant allowances due from landlords; Manage and administer any leases/subleases Apple has with other parties (as landlord or sub landlord); Draft lease correspondence and notices, address and resolve landlord/tenant payment issues, and monitor leases/amendments for rent start-up, operating expense changes, changes in ownership, alteration consent, and lease terminations; Oversee day-to-day landlord relationships regarding account receivables and maintenance issues; Research and prepare comparative and financial analysis of real estate matters, keeping current records of all leased properties; Review and perform desktop audits of operating expense payments, reconciliations, billings and estimates. This includes comparing landlord's calculations to lease requirements/provisions; Monitor, prepare and distribute all real estate Key Date reports; Support Real Estate Director and Real Estate Managers as required; Provide lease financial obligation for company reporting purposes.

Education & Experience

BA or BS or equivalent/Paralegal Certificate We are looking for a highly motivated and proactive thinker who can think strategically and stay connected to our customers. The ideal candidate will possess a high level of integrity, creativity, initiative, accountability, communication and interpersonal skills, with a commitment to teamwork and excellence.

Additional Requirements