Group Administrative Assistant
Minato, Tokyo-to, Japan
Software and Services
The Software Engineering (SWE) Organization in Japan and Korea is searching for an admin who has a can-do attitude, is flexible, and is a thoughtful problem solver with minimal supervision. The ideal candidate will efficiently provide exceptional support to leaders and their teams and thrive in a fast-paced environment. This individual will handle calendaring, manage office space and ad-hoc requests. Passion for helping others is a must!
Key Qualifications
- Strong written and verbal communication and organizational skills
- Experience with calendaring, PR/PO, office management
- Must have outstanding time management skills, is highly organized, detail-oriented, and able to prioritize conflicting assignments
- Demonstrates tact, discretion, and sound judgment, especially when exposed to confidential and sensitive materials
- Takes initiative, is a resourceful and innovative problem solver
- Able to prioritize and multitask effectively in a fast-paced environment
- Displays flexibility and adaptability, positive and approachable personality
- Able to work both autonomously on assignments and collaboratively with other team members
Description
- Provide general administrative support, including daily calendar management for the leaders
- This person will assist with office moves, including but not limited to space planning
- Manage and maintain lockdown spaces, conference rooms, facilities requests, manage/order office supplies, snacks, equipment
- Raising purchase requisitions, track contractor budgeting
- Coordinate meetings, domestic and international travels, submit expense reports
- Plan, arrange and execute offsites, team building events, all-hands meetings
Education & Experience
AA/AS degree is required. BA/BS degree is preferred.