Executive Assistant (P/T 29 hrs PW)
The people here at Apple don’t just build products — they craft the kind of wonder that’s revolutionized entire industries. It’s the diversity of those people and their ideas that encourages the innovation that runs through everything we do, from amazing technology to industry-leading environmental efforts. Join Apple, and help us leave the world better than we found it. Apple’s Sales organization generates the revenue needed to fuel our Product ongoing development and services. This in turn, enriches the lives of hundreds of millions of people around the world. Our sales team is, in many ways, the ambassador of Apple to our largest number of customers. Imagine what you could do here. Are you ready to take this challenge? At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. Bring passion and dedication to your job and there's no telling what you could accomplish.
The role will report directly to the RSD (Regional Sales Director) who is based in France
Provide first class administrative support to the RSD and other Directors and Managers of the sales teams in The Netherlands as needed
Schedule and manage demanding calendars
Interact daily with other EAs across Apple and internationally
Arrange and coordinate complicated international and domestic travel, accommodations and all trip logistics
Coordination and single of contact for facility management and reception
Admin support including raising purchase requisitions, hardware orders, goods receipts, creating new vendors, expense reports, etc
Arrange and event-manage business meetings, offsite conferences, all hands events, etc
Coordinate timing and logistics of staff meetings
Assist visitors from foreign / home office as required
Prepare meeting materials ahead of time
Organise meetings via face to face, VC and conference calls
Handle and maintain highly confidential and sensitive information
Multi-task and work on projects simultaneously
Strategic thinking; understands business and industry and sees the “big picture”
Work closely with the teams on the organisation of any key events
- Substantial experience of high-level, complex administration work at a senior level
- Flexible approach to work
- Excellent networking skills with key business partners and stakeholders in central teams
- Global awareness, time zones, culture, logistics
- Excellent communication skills - verbal and written involving high-level communications with internal and external contacts
- Effective time management, uses initiative to prioritise workload and execute against multiple projects and deadlines and meet these
- Ability to work in a fast-paced environment, anticipate issues, stay calm under pressure and work within ambiguity
- Interpersonal/relationship building skills/proactive collaboration with the team
- Experience making complex domestic and international travel arrangements
- Exceptional assessment and organisational skills; attention to detail and excellent follow-through
- Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment
- Demonstrates passion for learning new things, continuous improvement, sharing best practices Direct experience dealing with sensitive and conflicting situations in a diplomatic mannerProven experience creating spreadsheets and composing/creating content, texts and special reportsKeynote (Presentation), Pages (Wordprocessing) and Numbers (Excel) skills required
- Determined, self-motivated and eager to take on new challengesAbility to influence others; manage conflict appropriately, know when to delegate issues upward
- Ability to anticipate change and react efficiently & expeditiously
- Experience as an EA to a leader
- Experience of working with remote teams
- Patience, positivity and a great sense of humour!
- Previous experience in an EA role
- University degree, or equivalent experience