Administrative Assistant - Apple Services Engineering
Apple is where individual imaginations gather together, committing to the values that lead to great work. Every new product we build, service we create, or Apple Store experience we deliver is the result of us making each other’s ideas stronger. That happens because every one of us shares a belief that we can make something wonderful and share it with the world, changing lives for the better. It’s the diversity of our people and their thinking that inspires the innovation that runs through everything we do. When we bring everybody in, we can do the best work of our lives. Here, you’ll do more than join something — you’ll add something. Do you love helping people and acting as a trusted resource to others? Do you enjoy building deep expertise as well as navigating new and different tasks every day? In this role, you will work in a range of capacities from executive calendar support, event coordination, and implementing process improvements. This is a dynamic position in a fast paced environment so it requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of integrity and professionalism. We're seeking a collaborative team member with a friendly work style, who's well-organized, proactive, able to effectively multi-task, and take initiative while displaying exceptional judgement.
As a member of the Apple Services Engineering (ASE) Operations Team, this role is responsible for managing scheduling, organizational logistics, budget oversight, and operational processes.
- Sr. Manager/Director Calendar Management: Coordinate meetings, conference calls, and book both domestic and international travel arrangements for the Digital Supply Chain Engineering (DSCE), Apps, Music, and Podcasts teams.
- Building and Facilities Support: Oversee space planning, manage facility needs, ensure office supplies and equipment are available, and handle building access and related logistics in site location.
- Fiscal Planning Support: Apply knowledge of finance policies to manage internal and external orders, ensuring compliance and efficiency.
- Logistics and Operations Support: Provide operational support to a growing team of engineers and assist other admins as needed, ensuring smooth day-to-day operations.
- Cross-Location Coordination: Work closely with administrative teams at other locations to understand specific processes and procedures, and assist in coordinating leadership visits across sites.
- Office Support: Manage office space planning, maintain printers, coordinate IS&T support, and handle the ordering of office materials and supplies.
- 2+ years of experience as an Administrative Assistant, supporting senior-level management.
- Proficient with iCal, Keynote, Mail, eApproval, Quip, Box, Confluence, and other OSX-based office systems.
- A self-starter with strong judgment, capable of making effective decisions.
- Skilled in multitasking, maintaining calm and confidence under pressure.
- Curious, adaptable, and a dedicated problem solver.
- Proven ability to build collaborative partnerships across functions and levels, excelling as a team player.
- Capable of influencing others with a calming presence, while ensuring tasks are handled efficiently and accurately. Understands when to escalate issues.
- Exceptional attention to detail, accuracy, and timeliness.
- Professional demeanor with the ability to work autonomously, handling sensitive and confidential information with discretion and integrity.
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant.