Executive Admin Assistant, SEA Marketing

Singapore
Marketing

Summary

Posted:
Weekly Hours: 7
Role Number:200371418
At Apple, we don’t just create products. We create the kind of wonder that’s revolutionized entire industries. Come join the team that dreams up what’s next, and that does everything necessary to make it happen. We want you to bring your passion, dedication and focus, and help invent the future. Does an exciting, dynamic, fast paced and pressure-filled environment catch your attention? Terrific! Consider joining us. We are seeking an Executive Administrative Assistant to support the Marketing team in SEA. This position requires a tenacious self-starter with experience in an executive assistant role within a dynamic high tech environment. We require that our new teammate have significant experience in assisting executives in your current or past positions. We need a colleague who is resourceful, creative and solution oriented in ambiguous situations.

Key Qualifications

  • An upbeat spirit of passion, energy, and enthusiasm; enjoys problem solving creatively in order to complete assignments.
  • This role requires that you have a minimum of at least 5 years supporting an executive or large teams.
  • You have juggled multiple deadlines, schedules, planned meetings and are accustomed to supporting executives with very demanding schedules.
  • Calm and confident during high stress situations, experienced in handling confidential and sensitive materials with discretion.
  • You are knowledgeable and have created and/or supported presentation development for senior management.
  • You are able to thrive with little direction and an ambiguous work environment, you serve as an advocate for your decisions and can say "no" to support your executives's schedule when needed.
  • You have collaborated laterally across organizations while using your influencing skills. You are experienced in expense report management and have strong time management skills.
  • We seek someone inventive and able to prioritize projects in a fast changing environment with the ability to learn quickly on the job.
  • You have experience with a Mac, as well as with Keynote, Numbers, Pages, Excel, Word, and other productivity tools

Description

Your responsibilities are to support and assist a Senior leader with their administrative tasks along with the team. This includes heavy calendar management using iCal - organize daily calendars showing flexibility and problem solving abilities; adjust and prioritize schedules due to changes from conflicting meetings that come up the last minute. Coordination with executive schedules, and meeting room availability. Handle key team meetings with internal leadership teams across Apple as well as with external business partners. Answer correspondence and redirect as needed to teams within Apple. Set up large team meetings, organizing catering when needed and organize team off site meetings, arrange complex domestic and international travel and process expense reports. You work autonomously, take initiative, and complete tasks you are responsible for. You are creative, thoughtful, take problems and dissect it for solutions, better yet, you can foresee it coming and are three steps ahead. You are calm under pressure, have a sense of humor and flexible with a diverse set of personalities. You will have responsibilities for running calendars, scheduling meetings, organizing and arranging travel itineraries. As an Executive Admin you are tasked with ongoing projects to complete such as event planning and catering requests.

Education & Experience

A Bachelor's degree, AA or equivalent experience

Additional Requirements

  • Apple is an Equal Opportunity Employer that is committed to inclusion and diversity. We also take affirmative action to offer employment and advancement opportunities to all applicants, including minorities, women, protected veterans, and individuals with disabilities. Apple will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation or that of other applicants.
  • We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.